--- title: 'Conference app for academic conferences - Fourwaves' description: 'Rated 4.9/5 by 86 organizers. Free iOS and Android conference app: program, personal agenda, posters and participant list, offline and synced.' url: https://fourwaves.com/conference-app/ lang: 'en-US' --- # The conference app you don't have to build The Fourwaves Conference App: program, personal agenda, posters and participant list on iOS and Android. Free with every event, nothing extra to build. [Create your event](https://dashboard.fourwaves.com/get-started) [Download the app](#download) ![Fourwaves Conference App showing the program, participants and presentation material](https://fourwaves.com/_astro/conference-app.BSSwymAJ_1AxVYl.webp) **Trusted by top organizations** ![AAS](https://fourwaves.com/_astro/aas.2NPcg0EW_ZFNmYv.webp) ![CSM SCM](https://fourwaves.com/_astro/csm-scm.T8Cz-YvR_ZYA2ik.webp) ![Nasa](https://fourwaves.com/_astro/nasa.B7q7eAvH_1wNGoa.webp) ![U Florida](https://fourwaves.com/_astro/u-florida.DheILRJJ_Z1esJ1e.webp) ![U Texas](https://fourwaves.com/_astro/u-texas.Mv3pd0jM_Z204bzs.webp) ![U Toronto](https://fourwaves.com/_astro/u-toronto.jolqeAQo_Ze8vbn.webp) ![NIH](https://fourwaves.com/_astro/nih.BIyTqvYV_j0XoT.webp) ![IAGLR](https://fourwaves.com/_astro/iaglr.DsgDLocB_2dystp.webp) ![Boston Medical](https://fourwaves.com/_astro/boston-medical.Ds_thDx6_STbiH.webp) ![Chu Sainte Justine](https://fourwaves.com/_astro/chu-sainte-justine.l7eyExiJ_Z18raNi.webp) ![Mcgill](https://fourwaves.com/_astro/mcgill.D8ZCD-9I_Z1UIGW9.webp) ![SCAS SCSA](https://fourwaves.com/_astro/scas-scsa.BXicOU2L_ZMqTMM.webp) ![U Montreal](https://fourwaves.com/_astro/u-montreal.BWMWht_V_Z2q6Cee.webp) ![Yale](https://fourwaves.com/_astro/yale.DPyQKNyW_PRh0z.webp) ![U Sherbrooke](https://fourwaves.com/_astro/u-sherbrooke.lU5khcDA_28yCud.webp) ![Stanford](https://fourwaves.com/_astro/stanford.CUgH2YTU_ZW8iwK.webp) ![MSC SMC](https://fourwaves.com/_astro/msc-smc.U-W6fpl0_ZxjCIY.webp) ![Chum](https://fourwaves.com/_astro/chum.DxnhMbrC_2vKvVu.webp) ![AAS](https://fourwaves.com/_astro/aas.2NPcg0EW_ZFNmYv.webp) ![CSM SCM](https://fourwaves.com/_astro/csm-scm.T8Cz-YvR_ZYA2ik.webp) ![Nasa](https://fourwaves.com/_astro/nasa.B7q7eAvH_1wNGoa.webp) ![U Florida](https://fourwaves.com/_astro/u-florida.DheILRJJ_Z1esJ1e.webp) ![U Texas](https://fourwaves.com/_astro/u-texas.Mv3pd0jM_Z204bzs.webp) ![U Toronto](https://fourwaves.com/_astro/u-toronto.jolqeAQo_Ze8vbn.webp) ![NIH](https://fourwaves.com/_astro/nih.BIyTqvYV_j0XoT.webp) ![IAGLR](https://fourwaves.com/_astro/iaglr.DsgDLocB_2dystp.webp) ![Boston Medical](https://fourwaves.com/_astro/boston-medical.Ds_thDx6_STbiH.webp) ![Chu Sainte Justine](https://fourwaves.com/_astro/chu-sainte-justine.l7eyExiJ_Z18raNi.webp) ![Mcgill](https://fourwaves.com/_astro/mcgill.D8ZCD-9I_Z1UIGW9.webp) ![SCAS SCSA](https://fourwaves.com/_astro/scas-scsa.BXicOU2L_ZMqTMM.webp) ![U Montreal](https://fourwaves.com/_astro/u-montreal.BWMWht_V_Z2q6Cee.webp) ![Yale](https://fourwaves.com/_astro/yale.DPyQKNyW_PRh0z.webp) ![U Sherbrooke](https://fourwaves.com/_astro/u-sherbrooke.lU5khcDA_28yCud.webp) ![Stanford](https://fourwaves.com/_astro/stanford.CUgH2YTU_ZW8iwK.webp) ![MSC SMC](https://fourwaves.com/_astro/msc-smc.U-W6fpl0_ZxjCIY.webp) ![Chum](https://fourwaves.com/_astro/chum.DxnhMbrC_2vKvVu.webp) ![AAS](https://fourwaves.com/_astro/aas.2NPcg0EW_ZFNmYv.webp) ![CSM SCM](https://fourwaves.com/_astro/csm-scm.T8Cz-YvR_ZYA2ik.webp) ![Nasa](https://fourwaves.com/_astro/nasa.B7q7eAvH_1wNGoa.webp) ![U Florida](https://fourwaves.com/_astro/u-florida.DheILRJJ_Z1esJ1e.webp) ![U Texas](https://fourwaves.com/_astro/u-texas.Mv3pd0jM_Z204bzs.webp) ![U Toronto](https://fourwaves.com/_astro/u-toronto.jolqeAQo_Ze8vbn.webp) ![NIH](https://fourwaves.com/_astro/nih.BIyTqvYV_j0XoT.webp) ![IAGLR](https://fourwaves.com/_astro/iaglr.DsgDLocB_2dystp.webp) ![Boston Medical](https://fourwaves.com/_astro/boston-medical.Ds_thDx6_STbiH.webp) ![Chu Sainte Justine](https://fourwaves.com/_astro/chu-sainte-justine.l7eyExiJ_Z18raNi.webp) ![Mcgill](https://fourwaves.com/_astro/mcgill.D8ZCD-9I_Z1UIGW9.webp) ![SCAS SCSA](https://fourwaves.com/_astro/scas-scsa.BXicOU2L_ZMqTMM.webp) ![U Montreal](https://fourwaves.com/_astro/u-montreal.BWMWht_V_Z2q6Cee.webp) ![Yale](https://fourwaves.com/_astro/yale.DPyQKNyW_PRh0z.webp) ![U Sherbrooke](https://fourwaves.com/_astro/u-sherbrooke.lU5khcDA_28yCud.webp) ![Stanford](https://fourwaves.com/_astro/stanford.CUgH2YTU_ZW8iwK.webp) ![MSC SMC](https://fourwaves.com/_astro/msc-smc.U-W6fpl0_ZxjCIY.webp) ![Chum](https://fourwaves.com/_astro/chum.DxnhMbrC_2vKvVu.webp) ## One conference app for all your events, with nothing to set up. ### Always in sync Website, virtual platform and app share one program. Change a room and every phone has it within 5 minutes. ### Works offline Program, agenda and abstracts stay on the phone in a lecture hall with no signal, and resync when it returns. ### Nothing to build No separate app to buy, no vendor to brief, no program to re-enter. Publish your program and the app is ready. ## The full program, on every phone Every session with its room, time, track and description, and the presentations nested inside it. Attendees browse by day, filter by track and search by speaker or keyword. [Get the app](#download) ![Event program by day and track in the Fourwaves app](https://fourwaves.com/_astro/app-program.BXy_3kHP_eFd6m.png) ## My agenda: an attendee schedule in two taps Attendees bookmark sessions and individual presentations to build their own agenda. A live and upcoming block on the event home shows what is on now and what comes next. [Get the app](#download) ![Agenda with bookmarked sessions in the Fourwaves app](https://fourwaves.com/_astro/app-agenda.WHtdVFJG_Z2q4mCw.png) ## Posters, slides and videos, right in the app Files uploaded by authors during submission (posters, PowerPoint slides, images and videos) open from the presentation page, next to the abstract and the author list. [Get the app](#download) ![Presentation page with poster, slides and video attachments in the Fourwaves app](https://fourwaves.com/_astro/app-materials.7BjUBBu5_ZHDkKm.png) ## A participant list to find and meet people Names, affiliations, bios and photos from the event participant directory, searchable in the app for networking, so attendees know who is in the room and who to look for at the poster session. [Get the app](#download) ![Searchable participant list with profiles in the Fourwaves app](https://fourwaves.com/_astro/app-participants.CTw-DFNj_dcHYV.png) ## A better conference experience for everyone at your event I’m an organizer I’m a speaker I’m a participant ### Zero extra work for the organizing committee The event you already built in Fourwaves appears in the app as is: program, presentations and participants. Nothing to re-enter, nothing to maintain. - Included with every Fourwaves event, on every plan - Shows the program, presentations and participant list you already published - Room, time and speaker changes reach every attendee automatically ![conference-app-organizer](https://fourwaves.com/_astro/conference-app-organizer.3GcCSPej_Z12V0FV.png) ### My talk and my files, where attendees look for them Everything a presenter submitted follows them into the app, with no second upload. - Your presentation appears in its session with title, authors and abstract - Slides, poster and video uploaded to Fourwaves open in the app - Attendees add your talk to their agenda and upvote it ![conference-app-speaker](https://fourwaves.com/_astro/conference-app-speaker.D0C4GcW4_1OfvCT.png) ### Plan the day, then follow along Find the talks that matter, keep the material at hand, and never miss a room change. - Browse sessions by day and track, search by speaker - Build a personal agenda from sessions and presentations - Open posters and slides during the session - Works offline and resyncs when you are back online ![conference-app-participant](https://fourwaves.com/_astro/conference-app-participant.7xErkc2L_1I4TgA.png) ## What the Fourwaves Conference App includes Key features of the native mobile app, free on iOS and Android for all events hosted on Fourwaves, with nothing for the organizer to configure. ### Full program Sessions with room, time, track and description, and the presentations nested inside each one. ### My agenda Attendees bookmark sessions and presentations to build the schedule they will actually follow on the event day. ### Participant list Names, affiliations, bios and photos, searchable, from the event participant directory, so networking starts before the first session. ### Presentation material Posters, PowerPoint slides, images and videos attached to each presentation, with the abstract. ### Live sync Real-time updates: the program in the app, on the event website and on the virtual platform is always the same version. ### Works offline Program, agenda and abstracts stay available without a connection and resync when it returns. ## All in one platform: website, program and conference app Website, program, virtual platform and conference app run on the same data, for in-person, hybrid and virtual conferences. Nothing to export or re-enter, and attendees get more out of the event from the phone they already carry. [Create your event](https://dashboard.fourwaves.com/get-started) [Book a demo](https://fourwaves.com/book-a-demo/) ![The same session shown on the event website, the virtual platform and the Fourwaves app](https://fourwaves.com/_astro/conference-app.Cy8zGDr6_ZGNF2B.png) ### Follow your personal agenda Attendees build their own schedule and get every room or time change on the phone they already carry. ### Find the right content faster Search by speaker, track or keyword, read the abstract, and pick the sessions and posters worth the time. ### Meet the right people A participant list with bios and affiliations turns coffee breaks and poster sessions into conversations that continue after the event. Free download ## Get the Fourwaves Conference App Free on the App Store and Google Play. Attendees open their event in the app and get the program, their agenda, the posters and the participant list on their phone. One install covers all the events they attend on Fourwaves. ![Download on the App Store](https://fourwaves.com/_astro/app-store-en.CVyK0T4N_Z2mV7Lc.svg)![Get it on Google Play](https://fourwaves.com/_astro/google-play-en.B-RYIAZa_Z28ktuc.webp) Apple and the Apple logo are trademarks of Apple Inc. Google Play and the Google Play logo are trademarks of Google LLC. ## Why choose Fourwaves ? ### Without Fourwaves - A separate app to buy, and a vendor to chase - The program re-entered by hand in the app - A PDF program that is out of date by day two - Posters and slides scattered across emails and drives - Attendees who lose track of the people they met - An app that stops working when the venue wifi does ### With Fourwaves - Included with every event, on every plan - Your published program appears in the app automatically - Every change synced to the website, virtual platform and app - Abstracts, posters and slides in the app before, during and after the event - A participant list with bios to find and stay in touch with people - Program and agenda available offline ## Adopted by leading organizations The world’s top institutions trust Fourwaves to deliver exceptional events. ![Office of Research, University of Florida College of Medicine logo](https://fourwaves.com/_astro/u-florida.DheILRJJ_Z1esJ1e.webp) The Fourwaves platform has centralized everything into one convenient location, both for organizers and attendees. Our team is able to efficiently review posters submitted by investigators and make them public to view on the day of the event. ![Todd Barnash - Office of Research, University of Florida College of Medicine](https://fourwaves.com/_astro/todd-barnash.sCGwMYXD_ZznBQj.webp) **Todd Barnash** Office of Research, University of Florida College of Medicine ![Harvard Medical School logo](https://fourwaves.com/_astro/harvard.CvHocG0U_Z1mABLk.svg) The platform is easy to use, reasonably priced and the support team is very helpful. We faced no technical challenges at all. Fourwaves is a pleasure to work with! ![Randy Gollub, MD, PhD - Harvard Medical School](https://fourwaves.com/_astro/randy.DwR8zMoO_PurYn.webp) **Randy Gollub, MD, PhD** Harvard Medical School ![Outreach and Strategic Partnerships in Asia, AAAS logo](https://fourwaves.com/_astro/p-aaas.DREGcSbO_1z1Prl.webp) The conference concluded with great success, leaving sponsors, collaborators, and attendees highly satisfied. Based on my experience, Fourwaves is an excellent platform. Your work is exceptional! **Shoupeng Liu** Outreach and Strategic Partnerships in Asia, AAAS ![Tulane University](https://fourwaves.com/_astro/tulane_university.CREepX9w_A3Wp9.webp) The team at Fourwaves has been incredibly responsive to all of our technical support needs. They always approached every situation with a solutions-oriented mindset, which made a big difference. It’s been a real pleasure working with them. ![Jillian L. Delos Reyes - Tulane University](https://fourwaves.com/_astro/jullian-l-delos-reyes.DOTWYjWz_Z2iQP16.webp) **Jillian L. Delos Reyes** Tulane University ![McGill logo](https://fourwaves.com/_astro/mcgill.B_LWz6Wk_ZXJjgA.svg) The virtual event with the poster sessions went very well. Really well done, the platform is very useful and very well organized. The customer service is excellent. **Intissar Abbaoui** McGill ![University of Queensland logo](https://fourwaves.com/_astro/uqueensland.BeSOm1Xx_1GmziW.svg) Fourwaves is a great interactive easy to use platform for small or large conferences. The team is prompt, friendly and very helpful. **Lani Hearn** University of Queensland ![Mount Saint Vincent University logo](https://fourwaves.com/_astro/msvu.B8eVCZIV_N1HuY.svg) Our undergraduate student research conference was tremendously successful. Fourwaves played a key role in our success. A terrific product. **Donna Thompson** Mount Saint Vincent University ![University of Toronto logo](https://fourwaves.com/_astro/utoronto.DEVTsfN7_lP7b3.webp) Fourwaves was the perfect platform for our event. It was exactly what we needed and within budget as well. Participants felt registration and submission of their abstracts was very easy without any complicated steps. **Julie Amato** University of Toronto ![University of Maine logo](https://fourwaves.com/_astro/umaine.1Zxj5s4B_2qlxtm.svg) Our experience has been fantastic. Everyone reported a smooth experience from registrations, to submissions, and the event itself. We especially appreciated asynchronous engagements (upvoting, comments, etc). We are looking forward to next year’s event! ![Lorien Lake-Corral - University of Maine](https://fourwaves.com/_astro/lorien-lake-corral.CWQSSBtX_Z1SCMiU.webp) **Lorien Lake-Corral** University of Maine [See all testimonials](https://fourwaves.com/wall-of-love/) ## Frequently asked questions ### Which devices does the conference app work on? The Fourwaves Conference App runs on iOS (16.6 or later) and Android devices, in English and French. Attendees who prefer not to install an app get the same program and participant directory on the mobile-friendly event website in their browser. ### Does the conference app work offline? The Fourwaves Conference App works offline: once an attendee opens their event, the program, their agenda and the abstracts are stored on the phone and stay available in a lecture hall or basement with no signal. The app resyncs automatically when the connection returns, so room and time changes made by the organizer are picked up on the next sync, within 5 minutes. ### Can attendees build their own event schedule? Attendees build their own schedule in Fourwaves. In the conference program, attendees search and filter sessions by topic, track, or speaker, bookmark the ones they want, and get a personal agenda on their phone through the conference app, with speaker bios and presentation files attached to each entry. ### Can attendees view posters and slides in the conference app? Attendees open posters, PowerPoint slides, images and videos directly in the Fourwaves app, from the presentation page, next to the abstract and the author list. The files are the ones authors uploaded during submission on Fourwaves, so presenters upload once and the material appears on the event website, the virtual platform and the app. ![Jonathan Langlois](https://fourwaves.com/_astro/jonathan-langlois.Crxv7zNo_107Vdk.jpeg) ![Gabrielle Laforest](https://fourwaves.com/_astro/gabrielle-laforest.rOLtngh9_Z1woiq.jpeg) ![Matthieu Chartier, PhD.](https://fourwaves.com/_astro/matthieu-chartier.DdroaXK5_1gM0FJ.jpeg) **Want to talk to a human to ask your questions?** [Book a demo](https://fourwaves.com/book-a-demo/) ## More about conference apps ### What is a conference app? A conference app is the mobile application attendees use during an academic conference, symposium or society annual meeting to browse the program, build their own agenda, open presentation material and find the other people attending. A conference app is also called a mobile event app, an event app, an app for conferences, an annual meeting app, a conference mobile app or a conference application, and an academic conference app when it is built for research events specifically. Standalone event apps such as Whova, Guidebook, EventMobi and Sched are bought and paid for separately from the abstract management and registration tools an academic conference already runs on. Ex Ordo, for example, offers the Guidebook app at about $3,500 USD per event, on a quote we received (see the Fourwaves [best conference management systems](https://fourwaves.com/blog/best-conference-management-systems/) comparison). The Fourwaves Conference App is the official native app for events hosted on Fourwaves. It is included with every event on every plan, and the [conference program](https://fourwaves.com/conference-program/), the presentations and the participant directory the organizer already published on the [event website](https://fourwaves.com/event-website/) appear in the app automatically, from the same event management platform, so there is no separate app content to maintain, for in-person, hybrid and virtual events. The app is free on iOS (16.6 or later) and Android, in English and French, and one install covers every event an attendee goes to on Fourwaves. ### What does the Fourwaves Conference App include? The Fourwaves Conference App includes the full event program, an agenda, presentation material, livestream links, a participant list, upvotes, offline access and live sync with the event website. - **Full program.** Every session with its room, time, track and description, and the presentations nested inside it. Attendees browse the session schedules by day, filter by track and search by speaker or keyword. - **Livestreams.** For virtual and hybrid sessions, attendees open the session’s livestream link from the app, the same way they would from the event website. - **My agenda.** Attendees bookmark sessions and individual presentations to build their own schedule. The event home shows the sessions that are live and the ones coming next on the event day. - **Presentation material.** Posters, PowerPoint slides, images and videos uploaded by authors at submission open from the presentation page, next to the abstract and the author list. - **Participant list.** Names, affiliations, bios and photos from the event participant directory, searchable in the app, for networking before, during and after the sessions. - **Upvotes.** Attendees upvote presentations they liked, with the count shown on the presentation page. - **Offline access.** The program, agenda and abstracts stay available without a connection and resync when it returns. - **Live sync.** Changes made in the Fourwaves dashboard reach the app on its next sync, and the app syncs every 5 minutes, so the program on the event website, on the virtual platform and in the app is always the same version. ### How do attendees get the conference app? Attendees install the Fourwaves app from the App Store or Google Play, sign in with the email address they registered with, and open their event in it. Event organizers have nothing to configure. 1. **Publish your program.** Build sessions in the [conference program builder](https://fourwaves.com/conference-program/), drag accepted presentations into them, and publish. The app shows the same program as your event website. 2. **Share the download links.** Add the App Store and Google Play links to your event website, your confirmation email and your reminder email. 3. **Attendees open their event.** Attendees install the app, sign in with the email address they registered with, and find their event: the program, their agenda, the participant list and the presentation files are on their phone. The event is stored on the device for offline use. 4. **Update as usual.** Any change you make to a session, a room or a presenter in the dashboard reaches every phone on the app’s next sync, within 5 minutes. Nothing to republish. Attendees who go to several events on Fourwaves in a year keep one app and switch between events inside it. ### How does the app stay in sync with the event website and the virtual platform? The Fourwaves Conference App, the event website and the virtual platform all show the one program kept in the Fourwaves dashboard, so there is one version of the schedule and no export step. When an organizer changes a session time, a room or a presenter, the event website and the virtual platform update immediately and the app fetches the change on its next sync, and the app syncs every 5 minutes, so attendees always have the current version. Attendees without a connection keep the last synced version and receive the changes as soon as they reconnect. A withdrawn presentation is marked as withdrawn in the app the same way it is in the online program and the next booklet export, and speaker profiles and session details update the same way. ### How does a conference app for academic conferences differ from a general event app? A conference app for academic conferences is organized around presentations, abstracts, posters and authors, while a general event app is organized around sponsors and exhibitors, attendee engagement tools and lead capture. General event apps such as Whova, Cvent Attendee Hub, Bizzabo and EventMobi sell a fully branded event app per event, with sponsor banner ads, live polls, gamification features, session feedback surveys and networking features built for trade shows and corporate events; that is the right tool for an expo and the wrong shape for a symposium with 200 poster presentations, where attendees need to find a specific abstract, read it, open the poster and know who the presenter is. The attendee experience at an academic conference is built on finding and reading research, so the app is organized around that. The Fourwaves Conference App is built for the second case. Each presentation carries its abstract, authors, affiliations and uploaded files because it comes from the [abstract submission](https://fourwaves.com/abstract-management-software/) and [peer review](https://fourwaves.com/peer-review-software/) workflow on the same platform, sessions nest presentations the way a scientific program does, and the participant list is the event’s own directory. Because the app is shared across all events hosted on Fourwaves rather than a branded event app built per event, there is no app store submission, no per-event build fee and nothing for event organizers to maintain. General-purpose event platforms sell abstract submissions, peer review and virtual poster sessions as add-ons when they carry them at all, where Fourwaves includes all three on every plan alongside the conference app. Fourwaves comparisons: [Fourwaves vs Cvent](https://fourwaves.com/blog/fourwaves-vs-cvent/) and [Fourwaves vs Whova](https://fourwaves.com/blog/fourwaves-vs-whova/). ### How to choose a conference app for an academic conference The right conference app for an academic conference is the one that picks up the program you already built and works in a lecture hall with no signal. Six questions cover most decisions: 1. **Does it use the program you already built?** If the conference app is separate from your abstract and program tools, someone re-types the schedule and every change twice. In Fourwaves, the published program appears in the app automatically. 2. **Does it show abstracts, posters and slides per presentation?** Attendees at academic conferences pick talks by abstract, not by session title. Fourwaves attaches each author’s files to their presentation. 3. **Does it work offline?** Convention centers and university basements lose signal. Fourwaves stores the event on the phone and resyncs when the connection returns. 4. **What does the event app cost?** General event apps are priced per attendee or per event, and the Guidebook add-on Ex Ordo offers is about $3,500 USD per event on a quote we received. The Fourwaves app is included with every plan, including the Free plan. 5. **Does it scale with event size?** Fourwaves runs events from a 30-abstract research day to a 2,000-submission multi-track congress on the same program builder and the same app. 6. **Do attendees need a new app for each event?** Fourwaves is one native app for all events on the platform, so attendees who go to several events a year install it once. Support for organizers comes from the same team that supports the rest of the platform, with a median first response under 5 minutes. ### How much does the Fourwaves Conference App cost? The Fourwaves Conference App is free for attendees and included with every event hosted on Fourwaves, on every plan, including the Free plan. Fourwaves charges no per-participant fee and no add-on to buy, which differs from event apps priced per attendee or licensed per event, and support for organizers is included on every plan as well. Plan prices and what each plan includes are on the [pricing page](https://fourwaves.com/pricing/).