Conference Registrations and Payments Software

Trusted by top organizations

Effortless for Organizers. Delightful for Attendees.

Flexible forms

Add your form fields, prices, capacity limits, and have all the data at your fingertips to simplify logistics.

Secure Payments, Zero Friction

Accept cards or enable invoice payments for secure, PCI-compliant payments and refunds.

50 % Less Admin

Automate your operations, eliminate manual data entry, and link registrations to presenter information.

Build Exactly the Form You Need

Drag-and-drop fields, ticket types, set conditional logic and automatic early-bird-to-regular price switches, without asking help to IT services or to expensive consultants.

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Collect Money Your Way

Accept credit cards or route payments through your university gateway, automatically issue invoices for bank transfers, and process refunds easily.

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Report, Reconcile, Communicate in Real Time

See who paid, who still owes, and who needs a reminder. One click to email, export, or print name badges.

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Something for Everyone

Finally, No More Overwhelm

Automate registrations, confirmations, and refunds while tracking attendee data in real time.

Clone or tweak forms mid-cycle, registrants stay intact
Early-bird, regular, late pricing that flips automatically
Country-specific tax rules, VAT/GST/QST ready
Auto confirmation & certificate emails
One dashboard for refunds, waitlist, and badge printing

Stress-Free Checkout

Enjoy a smooth, secure checkout and receive personalized updates instantly.

Pay with your preferred method
Re-open your registration to add items or download receipts
Instant confirmation and calendar invites
Receive updates on the event

Reconciliation in One Line Item

Track revenue in real-time, and get detailed financial insights effortlessly.

PCI-compliant processing via your existing gateway
Live revenue and tax breakdowns, exportable to CSV
Full audit trail for invoices, refunds, and adjustments
Compatible with university FOAPAL / cost-center workflows

Without Fourwaves

Confusing registration experience
Rigid forms built for other event types
Spreadsheet juggling
Disconnected speaker data
Seperated from your website
External refunds & messy reconciliations

With Fourwaves

Smooth, simple registration flow
Flexible forms built for academic events
Up to date, centralized data
Integrated with speaker information
Integrated to your event website
One-click refunds and up to date ledger

Drag-and-Drop Form Builder

Customize your registration form fields, logic, and pricing tiers in minutes.

Early-Bird & Tiered Pricing

Automatic date-based pricing, no midnight updates.

Secure Payments

PCI-compliant payment compatible with multiple gateways.

Global Tax Engine

Specify tax rules that adapt to the attendee's country on a per-item basis.

Capacity & Waitlists

Set capacity for sessions, workshops or your event and activate a waitlist to maximize attendance.

Synced With Presenter Data

Spot unregistered presenters and follow up automatically to them.

Promo Codes

Share discount codes for exhibitors or promotions to increase ticket sales.

Last-Minute Changes and Refunds

Switch a paid option for another, even after registrations closed and issue full or partial refunds..

Keep Participants Informed

Setup automated confirmations and send email notifications to all or to specific groups.

Name Badge Generator

Automatically create print-ready badges with custom information and branding.

Credit Card or Invoicing

Allow participants to choose their preferred payments method.

Real-Time Reports & Exports

Access live registration data, revenue, taxes, and on-site check-in lists.

From First Registration to Final Report, All in Fourwaves

Fourwaves streamlines registration and payment management, freeing up your time to focus on delivering impactful academic events.

Create Your Event Book a Demo

Save Days of Work

Be up and running in minutes and save admin-time with automated confirmations, updates and no repetitive tasks.

Reclaim Your Autonomy

No more reliance on IT or consultants. Do everything quickly through an intuitive, easy to use interface.

Be More Organized Than Ever

Registration data is at your fingertips and linked to presenter profiles, so you’re prepared at every stage.

Frequently Asked Questions

The user-friendly interface allows you to add any type of question: text answer, multiple choice, file uploads and more. Using conditional logic, you can build different registration flows for registrants, speakers or exhibitors.

You can set capacity limits, availability dates, mandatory fields and more.

Yes! You can specify costs for any item in your form. That means you can add a mulitple choice question with all your registration types (eg. one day registration, full conference, etc.).

You can add paid items for gala dinners, social activities, pre-event workshops and so on. There's no limit!

Yes! You can define member and non member rates easily.

An integration with your membership platform is also possible. Contact us to request this.

Absolutely! Participants can update their registration without having to contact organizers, for example to add and pay for a new add-on.

You can lock certain options to prevent changes after a specific date.

You can change a paid option to another one easily and transmit the invoice so they can pay, even after the registration deadline. You can also issue partial or full refunds.

You can connect your Stripe, Paypal, Moneris, TouchNet or Global Payment accounts.

If you don't have one, Fourwaves can collect payments for you and transfer the funds back to you.

Yes, participants receive a detailed invoice, with the event name, participant name, line items with their costs, a tax breakdown, vendor information and more.

You can customize them to add your own terms.

No! You can enforce mandatory fields and force participants to pay to complete the registration process so you don't run after registrants.

Having a confirmed registrant list will streamline your event planning.

Of course! Simply do not specify any cost on your registration page and registrants will simply need to fill all mandatory fields to register.

Want to talk to a human to ask your questions?

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See all testimonials

The platform is easy to use, reasonably priced and the support team is very helpful. We faced no technical challenges at all. Fourwaves is a pleasure to work with!

Randy Gollub

Professor, Harvard Medical School

I've been using Fourwaves for several years for virtual and in-person events and I’m very satisfied. It greatly facilitates registrations, submissions as well as printing name tags and the booklet. The team is very dynamic and the technical support is always very fast.

Annick Guyot

Research Associate, McGill

I appreciate the amazing support you and your team have given to this project. Thank you for your perseverance and for successfully executing the project within the tight timeframe we had!

Roger Goncalves

Associate Director, Science.org

The Fourwaves platform has centralized everything into one convenient location, both for organizers and attendees. Our team is able to efficiently review posters submitted by investigators and make them public to view on the day of the event.

Todd A. Barnash

Research Manager, College of Medicine, University of Florida

The conference concluded with great success, leaving sponsors, collaborators, and attendees highly satisfied. Based on my experience, Fourwaves is an excellent platform. Your work is exceptional!

Shoupeng Liu

Outreach and Strategic Partnerships in Asia, AAAS

The team at Fourwaves has been incredibly responsive to all of our technical support needs. They always approached every situation with a solutions-oriented mindset, which made a big difference. It’s been a real pleasure working with them.

Jillian L. Delos Reyes

Program Director, Tulane University

Fourwaves is a great interactive easy to use platform for small or large conferences. The team is prompt, friendly and very helpful.

Lani Hearn

Administration Officer, University of Queensland

Our undergraduate student research conference was tremendously successful. Fourwaves played a key role in our success. A terrific product.

Donna Thompson

Laboratory Technician, Mount Saint Vincent University

Fourwaves was the perfect platform for our event. It was exactly what we needed and within budget as well. Participants felt registration and submission of their abstracts was very easy without any complicated steps.

Julie Amato

University of Toronto

Our experience has been fantastic. Everyone reported a smooth experience from registrations, to submissions, and the event itself. We especially appreciated asynchronous engagements (upvoting, comments, etc). We are looking forward to next year’s event!