Introducing Organizations on Fourwaves

This year we're introducing Organizations on Fourwaves. This blog post aims to explain what Organizations are, why we're introducing them and what you need to know.

What are Organizations?

You can see an Organization as a home for all your events. For example, if you plan events for a research society, you can create an Organization for the society and give admin access to your colleagues. All your events and their data will be centralized under one shared workspace.

Organizations are not new. In fact, they've been within Fourwaves since 2019, but only in 2024 will their full power be unleashed. It's a long term project that will continue to develop over the years.

Examples of Organizations include:

• A research society;
• A university department;
• An national or international association of academics;
• A provincial-wide research group;
• An informal community of researchers that meet every year.

Why Organizations?

Academic and research groups have been using Fourwaves since 2012. Many of them have dozens, some hundreds of events and the organizing committee varies from one event to another. Before Organizations there was no clear ownership of those events, it was not possible to have an overview of the data and this caused inefficiencies.

Grouping events under one account, an Organization, will unlock tremendous possibilities for you and your team:

• Gain control over who can access your data;
• Share a public calendar of upcoming events;
• Consolidate data from past editions to better plan future events;
• Purchase, renew and upgrade your plan more easily;
• Streamline the connection of your events to your payment gateways;
• Facilitate API integrations and synchronize your data with external platforms.

The possibilities are endless! Book a demo with us if you'd like to chat about the possibilities to streamline your events.

What you Need to Know

Here are a few things you need to know about the upcoming release of Organizations:

• You will soon be invited to 1) create your Organization, 2) invite admins and 3) associate past events to it;
• An admin inherits edit access to all events of the Organization. Event organizers added under Configuration > Committee will still keep access, but not to other events of your Organization;
• You can be an admin of multiple Organizations, but each event can only be associated with one;
• It will be mandatory to create an Organization before you create a new event. Each event will need to be owned by an Organization;
• The Organizer Dashboard you see when you login that lists all your events will be replaced by a new Organization Dashboard;
• For PCOs, we recommend that you create an Organization for each of your customers as it will keep the data separated, will facilitate access and future integrations.

Updates to Plans

Our goal is to streamline the way you purchase and use Fourwaves.

When you create or clone an event, only the features in the free plan will be accessible. To unlock more features, you can either A) purchase an annual plan for your organization for unlimited number of events or B) purchase a plan for one single event.

You will not require to unlock your events with a licence code anymore. Existing licence codes will continue to work until they expire or until all event credits were used, but will be discontinued.

Release Phases

Organizations started to be deployed already since the beginning of April 2024. It will be deployed in 4 phases throughout the next few months.

Phase 1

• A visual revamp of the Organization Dashboard and its sections.

Phase 2

• Allowing users to create organizations and associate existing events to them.
• Organizations will be mandatory when you create a new event.

Phase 3

• Access to free plan features only, unless you unlock the event with a licence code or that your Organization has a plan.
• The ability to purchase a plan and add-ons through the platform in a self-serve way.

Questions?

If you have any questions, please feel free to book a moment to chat with us.