The conference software for research organizations
Minimize organizer workload and connect attendees
Your events are chaotic?
Make them effortless.
Before 
After Using disconnected tools?
Manage abstracts, registrations, website, and app under one roof to increase efficiency.
Drowning in manual work?
Automate tasks to save hours, reduce stress and focus on what matters most.
Participants frustrated ?
Provide a modern platform to improve access to content and connections.
Everything your event needs, all in one platform.
Virtual platform
Livestreams, interactive posters, and networking for meaningful connections.
Whatâs your event called?
Type it in and weâll show you the fastest way to bring it to life.
Takes 20 seconds. No credit card.
A second set of eyes on your entire event
The Event Assistant works quietly in the background, reviewing your website, settings, payments, and forms. It catches misconfigurations, missing translations, and typos before your attendees ever see them, so you can focus on the event.
Keeps watch over
- Website
- Settings
- Payments
- Forms
- Data
- This question asks attendees to pick several options, but it is set to a single choice.
- Your French page still mentions the 2024 edition while the rest says 2026.
- Possible typo in your instructions: âsubmissoinâ should likely be âsubmissionâ.
97.9%
Organizer Satisfaction
88.9%
Participant Satisfaction
96.7%
Support Satisfaction
4m38s
Median Response Time
99.9%
Platform Uptime
58
Countries Served
97.9%
Organizer Satisfaction
88.9%
Participant Satisfaction
96.7%
Support Satisfaction
4m38s
Median Response Time
99.9%
Platform Uptime
58
Countries Served
97.9%
Organizer Satisfaction
88.9%
Participant Satisfaction
96.7%
Support Satisfaction
4m38s
Median Response Time
99.9%
Platform Uptime
58
Countries Served
Trusted by leading scientific, academic and research organizations
See how universities and societies run smoother, more impactful events with Fourwaves.
Office of Research, University of Florida College of Medicine
University of Wisconsin Milwaukee
College of Natural Sciences, UT Austin
University of Antwerp
Acadia University
Harvard Medical School
CHU Sainte-Justine
University of Manitoba and the Canadian Society of Microbiologists
CRCHUM
University of Zurich
McGill University
University of British Columbia
NOSM
USASP
Center for Applied Nanomedicine, RI-MUHC
Uppsala University
Canadian Sociological Association
Université de Montréal
Boston Medical Center
Institute of Microbiology of the CAS
UBC
Operations & Events, UC Davis
Université de Montréal
Aluminum Research Center (REGAL)
Emlyon Business School
McGill University and Lady Davis Institute for Medical Research
McGill University
Letâs make your next event a success story.
Get the tools, support, and clarity you need to run a smooth, impactful research or academic conference, without the stress.
Security & compliance
Fourwaves is built with strong security, trusted data protection, payment security, and end-to-end accessibility, giving organizers and institutions complete peace of mind.
Data privacy
Your data is protected under strict privacy practices aligned with GDPR and major North American standards.
Payment security
Your payments follow strict PCI-aligned security standards used by trusted global payment providers.
Institutional trust
Your team benefits from a platform trusted by top universities for secure and reliable event management.
Built for accessibility
Your event follows modern accessibility standards and works smoothly with leading assistive technologies.
Frequently asked questions
Fourwaves is a leading scientific event management platform designed specifically for the research and medical communities. It streamlines the complex lifecycle of academic conferences by integrating abstract management with customizable peer review workflows (double-blind or open peer-review), registration and secure payments, and a dedicated event mobile app. It is focused on facilitating scholarly exchange for in-person events and supports virtual poster sessions to ensure global research accessibility. Trusted by thousands of events every year it also partners with 10+ universities in Canada and growing.
Most platforms are outdated or built for business conferences.
Fourwaves is purpose-built for research: abstract management, peer review, posters, programs, scientific sessions, and engagement tools tailored to academic workflows.
The Event Assistant is Fourwavesâ AI-powered review tool, included free on every plan, that checks your event before you publish it. It combines artificial intelligence with built-in rules to scan your event website, settings, payments, and registration and abstract submission forms, then flags misconfigurations, missing translations, inconsistencies, and typos. Results are grouped by severity (critical issues, warnings, and suggestions) so you can fix what matters first. It runs automatically every time you publish your event and keeps improving over time.
Fourwaves offers flexible annual plans designed to scale with your organization. You can start for free with unlimited events (a service fee applies only to credit card transactions). Our paid annual tiers include the Essential Plan ($899 USD) for up to 100 abstracts, the Advanced Plan ($1,799 USD) for 200 abstracts and a full event website, and the Pro Plan ($5,000 USD) for complex, multi-track events with custom domains. For PCOs, university departments, or institutions managing a high volume of events, we provide customized pricing and tailored packages to meet specific structural needs. All plans include unlimited registrations.
Yes. Submissions, peer review, registrations, payments, website, program builder, virtual platform, app and analytics, all under one roof.
Absolutely. Fourwaves is known for its clean, intuitive interface. Reviewers, students, presenters, and admins can use it instantly with minimal training.
Yes. Fourwaves follows strict data protection standards and complies with GDPR, FERPA-aligned practices, and major North American privacy laws. Payment data is processed through PCI-certified providers like Stripe.
Yes. Fourwaves supports multi-track events, multiple committees, hundreds of reviewers, and thousands of submissions â with robust workflows and role-based permissions.
Our median response time is under 10mins. Organizers consistently highlight our fast, knowledgeable support team in their testimonials.
Not at all. Fourwaves includes a drag-and-drop website builder, automated workflows, and templates suited for non-technical scientific organizers.