Event registration software built with academics in mind
Deliver a smooth experience for your conference or symposium attendees, without the limits of generic registration platforms.
Effortless for organizers. Delightful for attendees.
Flexible forms
Add your form fields, prices, capacity limits, and have all the data at your fingertips to simplify logistics.
Secure payments, zero friction
Accept cards or enable invoice payments for secure, PCI-compliant payments and refunds.
50 % less admin
Automate your operations, eliminate manual data entry, and link registrations to presenter information.
Build exactly the form you need
Drag-and-drop fields, ticket types, set conditional logic and automatic early-bird-to-regular price switches, without asking help to IT services or to expensive consultants.
See it in action
Collect money your way
Accept credit cards or route payments through your university gateway, automatically issue invoices for bank transfers, and process refunds easily.
See it in action
Report, reconcile, communicate in real time
See who paid, who still owes, and who needs a reminder. One click to email, export, or print name badges.
See it in action
Speed up document delivery
Generate custom name badges or automatically distribute certificate of attendance with your own logos, signatures and text.
Something for everyone
Finally, no more overwhelm
Automate registrations, confirmations, and refunds while tracking attendee data in real time.
- Clone or tweak forms mid-cycle, registrants stay intact
- Early-bird, regular, late pricing that flips automatically
- Country-specific tax rules, VAT/GST/QST ready
- Auto confirmation & certificate emails
- One dashboard for refunds, waitlist, and badge printing
Stress-free checkout
Enjoy a smooth, secure checkout and receive personalized updates instantly.
- Pay with your preferred method
- Re-open your registration to add items or download receipts
- Instant confirmation and calendar invites
- Receive updates on the event
Reconciliation in one line item
Track revenue in real-time, and get detailed financial insights effortlessly.
- PCI-compliant processing via your existing gateway
- Live revenue and tax breakdowns, exportable to CSV
- Full audit trail for invoices, refunds, and adjustments
- Compatible with university FOAPAL / cost-center workflows
Registration & payment tools built for academic events
Seamless, secure, and integrated to your event management workflows.
Drag-and-drop form builder
Customize your registration form fields, logic, and pricing tiers in minutes.
Early-bird & tiered pricing
Automatic date-based pricing, no midnight updates.
Secure payments
PCI-compliant payment compatible with multiple gateways.
Global tax engine
Specify tax rules that adapt to the attendee's country on a per-item basis.
Capacity & waitlists
Set capacity for sessions, workshops or your event and activate a waitlist to maximize attendance.
Synced with presenter data
Spot unregistered presenters and follow up automatically to them.
Promo codes
Share discount codes for exhibitors or promotions to increase ticket sales.
Last-minute changes and refunds
Switch a paid option for another, even after registrations closed and issue full or partial refunds..
Keep participants informed
Setup automated confirmations and send email notifications to all or to specific groups.
Name badge generator
Automatically create print-ready badges with custom information and branding.
Credit card or invoicing
Allow participants to choose their preferred payments method.
Real-time reports & exports
Access live registration data, revenue, taxes, and on-site check-in lists.
Certificates
Generate and distribute custom certificates with your own logos, signatures and text.
Checked by the Event Assistant
AI checks flag misconfigured fields, missing translations, and typos before attendees register.
From first registration to final report, all in Fourwaves
Fourwaves streamlines registration and payment management, freeing up your time to focus on delivering impactful academic events.
Save days of work
Be up and running in minutes and save admin-time with automated confirmations, updates and no repetitive tasks.
Reclaim your autonomy
No more reliance on IT or consultants. Do everything quickly through an intuitive, easy to use interface.
Be more organized than ever
Registration data is at your fingertips and linked to presenter profiles, so you’re prepared at every stage.
Why Fourwaves?
Without Fourwaves
- Confusing registration experience
- Rigid forms built for other event types
- Spreadsheet juggling
- Disconnected speaker data
- Seperated from your website
- External refunds & messy reconciliations
With Fourwaves
- Smooth, simple registration flow
- Flexible forms built for academic events
- Up to date, centralized data
- Integrated with speaker information
- Integrated to your event website
- One-click refunds and up to date ledger
Trusted by leading institutions worldwide
Top organizations rely on Fourwaves to deliver exceptional events with ease.
Senior Program Assistant, Department of Physical Therapy, UBC
Program Coordinator, Department of Psychiatry & Behavioural Neurosciences, McMaster University
Communication Associate, Events, The Neuro
Harvard Medical School
McGill University
Science.org
Office of Research, University of Florida College of Medicine
Outreach and Strategic Partnerships in Asia, AAAS
Tulane University
Frequently asked questions
The user-friendly interface allows you to add any type of question: text answer, multiple choice, file uploads and more. Using conditional logic, you can build different registration flows for registrants, speakers or exhibitors.
You can set capacity limits, availability dates, mandatory fields and more.
Yes! You can specify costs for any item in your form. That means you can add a mulitple choice question with all your registration types (eg. one day registration, full conference, etc.).
You can add paid items for gala dinners, social activities, pre-event workshops and so on. There’s no limit!
Yes! You can define member and non member rates easily.
An integration with your membership platform is also possible. Contact us to request this.
Absolutely! Participants can update their registration without having to contact organizers, for example to add and pay for a new add-on.
You can lock certain options to prevent changes after a specific date.
You can change a paid option to another one easily and transmit the invoice so they can pay, even after the registration deadline. You can also issue partial or full refunds.
To accept payments, Event Organizers must connect their own independent payment gateway account (such as Stripe or PayPal). All attendee payments are processed directly through the Organizer’s connected gateway, and funds are routed directly to the Organizer.
Yes, participants receive a detailed invoice, with the event name, participant name, line items with their costs, a tax breakdown, vendor information and more.
You can customize them to add your own terms.
No! You can enforce mandatory fields and force participants to pay to complete the registration process so you don’t run after registrants.
Having a confirmed registrant list will streamline your event planning.
Of course! Simply do not specify any cost on your registration page and registrants will simply need to fill all mandatory fields to register.
Unlike general-purpose event tools, Fourwaves is built for scientific and academic events, with abstract submissions, peer review and virtual poster sessions included. Read our detailed comparisons: Fourwaves vs Cvent and Fourwaves vs Whova.
