A smarter way to build your conference program
Publish a detailed program that attendees will love, no more messy spreadsheets or last-minute chaos.
Ditch the spreadsheets and build your conference program with ease.
Build from submitted content
Avoid copy-paste errors: drag and drop submitted presentations directly and order them into your sessions with ease.
Last-minute changes? No worries
Updates sync everywhere in real time, on your website, program, and event app.
Attendees will love it
Speaker bios, materials, clear sessions, and personal agendas help attendees plan their itineraries with ease.
Build sessions effortlessly
Build an eye-catching conference program in minutes, complete with sessions, nested presentations, tracks, rooms, livestream links, and more.
See it in action
Solve conflicts & contact presenters
Detect scheduling conflicts and stay and send notifications to presenters, saving time and reducing errors.
See it in action
Update and share instantly
Make last-minute changes and ensure participants always have the most up-to-date version at hand.
See it in action
Delightful experience for everyone involved
Effortless conference program management
Turn accepted abstracts into a complete program, update it anytime, and share it instantly.
- Drag and drop presentations within sessions
- Auto-detect conflicts with built-in filters
- Publish on your event website and mobile app
- Export a professional, ready-to-print program booklet
My presentation, all in one place
Submit once and keep everything updated for a stress-free experience.
- Update your bio and presentation details anytime
- Upload slides, posters, videos, and supporting material
- Receive alerts when your session changes or conflicts arise
Plan and personalize my experience
Find the sessions that matter most and access all the materials in one place.
- Search by topic, track, or speaker name
- Bookmark sessions to build your personal agenda
- View speaker bios and presentation files
- Download the full program for offline access
From abstracts to attendees: all-in-one program management
Unlike generic scheduling tools, Fourwaves was built for research conferences with the organizer and attendee experience in mind.
Drag & drop editor
Quickly create and modify sessions without spreadsheets.
Multi-day & parallel sessions
From multi-day to parallel sessions, your program remains clearly presented.
Conflict checker
Filter for double-booked speakers or overlapping sessions.
Communication tools
Contact presenters of specific sessions effortlessly to keep them up to date.
Conference booklet
Export a professional conference booklet in seconds.
Personalized agenda
Attendees can create their personal schedule for an optimal event experience.
Color-coded tracks
Assign color-coded tracks to help attendees browse the program.
Search and filters
Attendees can easily search and filter through a multi-day program.
Livestream integration
Connect your preferred livestreaming platform for increased reach.
Session recordings
Upload video recordings, so that participants can watch them directly through your program anytime.
Your program, the hub of your conference
The conference schedule connects every part of your event: submissions, speakers, and attendees. Fourwaves brings it all together to facilitate event planning.
Flexible for any event
From focused workshops to large, multi-track conferences, Fourwaves adapts to your format and scale.
Integrated with the entire platform
Linked with submissions, reviews, ticketing, and your website to save time and cut workload.
Confidence from start to finish
Know your program is reliable, accurate, and ready, so you can focus on the big picture.
Why choose Fourwaves ?
Without Fourwaves
- Manual copy-pasting of data from external sources
- Confusion with Excel file versions
- Double-booking errors that cause headaches
- Tedious to communicate with presenters
- Incomplete session information
- Last minute updates aren't synced in real time
- A program that's difficult to navigate
With Fourwaves
- User-friendly session builder using submitted data
- One source of truth for your team
- Conflict checker prevents scheduling issues
- Easy to send emails to presenters
- Interactive session data with nested presentations and precise timeline
- Real time access to the latest program version
- A detailed or compact grid view that's easy to browse
Adopted by leading organizations
The world’s top institutions trust Fourwaves to deliver exceptional events.
Office of Research, University of Florida College of Medicine
Harvard Medical School
Outreach and Strategic Partnerships in Asia, AAAS
Tulane University
McGill
University of Queensland
Mount Saint Vincent University
University of Toronto
University of Maine
Frequently asked questions (FAQ)
Our conflict checker automatically detects when presenters are double-booked so you can adjust accordingly.
Yes! Attendees can filter sessions, bookmark favorites, and create a personalized agenda.
Absolutely. Fourwaves lets you export a polished, structured booklet for easy distribution. It can be exported in Word of PDF. You can export just the abstracts, the program or both.
No problem! You can mark the presentation as withdrawn in seconds, and it will be tagged accordingly in the program. If you have time, you can also replace it with another presentation in the session.
Unlike general-purpose event tools, Fourwaves is built for scientific and academic events, with abstract submissions, peer review and virtual poster sessions included. Read our detailed comparisons: Fourwaves vs Cvent and Fourwaves vs Whova.
