Transparent and affordable pricing.

Discovery

Free
Free
Get started now
  • Unlimited registrations

  • 25 abstract submissions

  • Basic event website

    Includes a homepage, a registration and submission forms, a detailed event schedule, a list of all presentations, their content and a list of all participants.
  • Public content

    All of your event content is available to anyone who visits your event website.
  • 24/7 Help Desk

    Get help through our 24/7 Help Desk or from our awesome support team by email.

Essentials

$799
$799
Book a demo
  • Unlimited registrations

  • 100 abstract submissions

    You can pay a little extra if you need more.
  • Enhanced content

    Add sponsor logos, speaker photos, images, files to download and more on your event home page.
  • Email communication

    Communicate with your attendees and presenters directly through Fourwaves. Filter to contact specific recipients and insert variables to automatically personalize each email.
  • Name tags and booklet

    Print name tags with your logo and data extracted from your registration form and export a uniform abstract booklet in Word format.

Advanced

$1,499
$1,499
Book a demo
  • Unlimited registrations

  • 200 abstract submissions

    You can pay a little extra if you need more.
  • Full event website

    Add up to 5 pages to your event website, for example to share travel grants, transportation, exhibitors or accommodations informations.
  • Private content 🔒

    Only registered participants can access your content (list of presentations, list of participants, schedule, website pages, etc.)
  • Priority support

    We'll answer your support request in priority by email and we can jump on a Zoom call with you any help you need help.

Pro

$4,999
$4,999
Book a demo
  • Unlimited data

    As many registrations and submissions as you need.
  • All add-ons included

    All advanced options are included (reviewing module, pre-recorded videos, white labeled site).
  • White glove support

    Tell us what you need and we'll build your forms, your schedule or your website pages (up to a total of 10h). Talk to a member of our team anytime on Zoom.
  • White label website

    Remove the Fourwaves logo and footer from your event websites for a more professional look.
  • API Access

    Seamlessly push registrations and submission from your existing system.

Enhanced virtual and

hybrid experiences.

  • Live streaming

  • Virtual Poster Sessions

  • Instant messaging

  • Networking

  • Works on all devices

  • Nothing to download

Book a demo
Fourwaves live web app

Contact us, we'll figure something out.

Get in touch

Trusted by top organizations worldwide

225,087

Participants

52,450

Submissions

128

Countries

See what our customers are saying.

  • Katrine Turgeon

    Katrine Turgeon

    Professor, UQO

    Extremely easy to set up and intuitive. The support team is responsive. Participants found it easy to register and submit. I recommend to all my colleagues without any hesitation.

  • Meg Hughes - University of British Columbia

    Meg Hughes

    University of British Columbia

    When I found Fourwaves I was delighted. Not only did their team understand the nature of scientific research events and poster sessions, but the pricing understood my academic budget.

  • Bettina Rausch-Malina

    Bettina Rausch-Malina

    Coordinator, University of Zurich

    The Fourwaves platform is perfectly designed for a researcher who wants to organize an in-person or virtual scientific event. Everything you need is just there – you don’t have to search for anything.

  • Randy Gollub

    Randy Gollub

    Professor, Harvard Medical School

    The platform is easy to use, reasonably priced and the support team is very helpful. We faced no technical challenges at all. Fourwaves is a pleasure to work with!

  • Cláudia Mendes

    Cláudia Mendes

    Project Manager, University of Oxford

    It was very interactive and engaging, Fourwaves made it very easy for them to access the posters being presented virtually.

  • Beth Slater

    Beth Slater

    Organization for Human Brain Mapping

    We had a very short time to prepare for our hybrid meeting and my frequent question-filled emails were always answered promptly with great detail. I never felt as though we were just handed a product and left to figure it out. There was a constant support presence.

  • Grant McKenzie

    Grant McKenzie

    Assistant professor, McGill University

    Working with Fourwaves was a great experience from start to finish. The platform is modern and easy to navigate, and the team is incredibly responsive. I highly recommend.

  • Nicolas Doucet

    Nicolas Doucet

    Principal Investigator, INRS

    Fourwaves eliminates all irritants that any conference organizer will inevitably encounter, i.e. managing registration and payments, generating the final program and name tags, managing the event website, etc. This is such an essential platform!

  • Joanne Auclair - Administrative agent, CRCHUM

    Joanne Auclair

    Administrative agent, CRCHUM

    It’s a wonderful tool, I don’t know how managed to do it all without it! Fourwaves decreased my stress level by 85% for our events. I appreciate the availability and rapidness to answer our questions.

  • Sylvie Lesage

    Sylvie Lesage

    Professor, Université de Montréal

    I planned many Symposiums with the help of Fourwaves. They made it effortless. I highly recommend it for all of your planning needs.

  • Mylène Côté

    Mylène Côté

    Academic Coordinator, Université de Sherbrooke

    An easy to use platform that saved us valuable time with registration and printing the proceedings. The platform adapted well to the specific needs of our scientific event. Congratulations and thanks for the amazing work and the fast support!

  • Pierre-Yves Savard - Coordinator, Université Laval

    Pierre-Yves Savard

    Coordinator, Université Laval

    We often use Fourwaves for our events. In addition to the ease of use, it is well adapted, efficient and above all very reliable. Fourwaves is the perfect tool to save time and succeed in organizing our events.

  • Kim Gauthier-Schampaert

    Kim Gauthier-Schampaert

    Université de Sherbrooke

    The Fourwaves platform has become essential in the preparation of our summer schools in biology at the University of Sherbrooke. I really enjoy working with Fourwaves!

  • Deanne van Rooyen

    Deanne van Rooyen

    Associate professor, Acadia University

    Thanks for all the help with the AUGC conference, it was a huge success. Registration and abstracts submissions were seamless!

  • Rafael Najmanovich - Professor, Université de Montréal

    Rafael Najmanovich

    Professor, Université de Montréal

    I can only praise Fourwaves for their professionalism in developing this turn-key solution for conference management that allows academics to focus on the science of the event. I definitely encourage you to use Fourwaves.

Compare our plans

Discovery

Free Get Started

Essentials

$799 Book a demo

Advanced

1,499$ Book a demo

Pro

$4,999 Book a demo
Registrations
Customize registrations with our powerful form builder and collect online payments. Then view, filter, search and export all your data.
Unlimited
Unlimited
Unlimited
Unlimited
Submissions
Centralize and simplify your submission process. Customize your submission form, classify submissions by acceptance and build a detailed event program.
Max 25
100 included
200 included
Unlimited
Transaction Fees
Credit card fees also apply (Stripe: approx. 2.9% +$0.30). Taxes can be charged on the Fourwaves transaction fee.
3%
3%
3%
Volume based
Event Website
Basic: contains a home page, registration and submission forms, detailed schedule, presentation and participant lists. Enhanced: allows you to add logos, images, speaker bios, files on your home page. Complete: add custom pages to your event website for a more structured and professional looking site.
Basic
Enhanced
Complete Website
Complete Website
Content
Public: anyone who visits your website can see its content. Private: based on your preference, make certain pages and their content accessible only to registered participants.
Public
Public
Private 🔒
Private 🔒
Email communication
Mass email participants and submitters. For example, notify those accepted for a presentation or send important information to registrants. Insert variables to automatically personalize each email.
-
Support
Basic: email support + 24/7 Help Desk with up-to-date articles and videos. Priority: we respond to your requests as a priority and can call you on Zoom. White gloves: we build your forms according to your instructions and you always have access to our team by video call at all times.
Basic
Basic
Priority
White Glove
Name Tags
Easily print badges on Avery compatible sheets with your logo, participant names and any collected information.
-
Abstract Booklet
Generate a uniform Word document in a few clicks with all abstracts to create a booklet to download or print on the day of the event.
-
Peer-review module
Easily manage the peer-reviewing of your submissions by a scientific committee directly from Fourwaves.
-
$799
$799
Unlimited submissions
Get unlimited submissions.
-
$499
$499
Prerecorded videos
Provide access to unlimited high definition videos (1 GB per video), hosted directly on Fourwaves and accessible indefinitely after your event.
-
$499
$499
White Label
Remove the Fourwaves logo and footer from your event websites.
-
$499
$499
Live App
Interactive app for hybrid and virtual events with live streaming, virtual poster sessions, networking and more.
3-5$ / participant
3-5$ / participant
3-5$ / participant
3-5$ / participant
Data import
We can import your data into Fourwaves easily.
-
$499
$499
API
Synchronize your current system to push data to Fourwaves.
-
$999
$999
Single Sign-On (SSO)
Use your own authentication system.
-
$
$
$

Event Website

Easily editable
Detailed event schedule
Registration form
Submission form
Presentations list
Participants directory
Personalized theme
Mobile friendly
Bilingual support (french, english)
Customizable website url

Registrations

User friendly form builder
Any field types
File uploads
Custom confirmation emails
Conditions and logic
Limited quantity items
Availability dates
Participant limit
Wait list

Online Payments

Secure online payments
Offline (deferred) payment
Refunds
Coupon codes
Early bird and regular rates
Tax rules
Transaction reports

Abstract Submissions

Fast setup
Unlimited custom fields
Manage multiple deadlines
Custom confirmation emails
Abstract word limit
Authors can edit their submission
Collect Posters, Slides and more
Organize by acceptance status
Assign to sessions

Event Schedule

Accessible on mobile
Multi-day schedule
Session details
Parallel sessions
Presentations timeline

Organizer panel

Intuitive and fast
Unlimited organizers
Real time data
Search and filter
Pull data reports

Fourwaves Live (Hybrid/Virtual)

World's best virtual poster sessions
Integrated video conversations
Access to livestreams
Private messaging
Public event chat
Activity feed

Support

Live chat
Fast and friendly email support
24/7 help desk
Contextual in app help

Included in all plans

Event Website

Easily editable
Detailed event schedule
Registration form
Submission form
Presentations list
Participants directory
Personalized theme
Mobile friendly
Bilingual support (french, english)
Customizable website url

Registrations

User friendly form builder
Any field types
File uploads
Custom confirmation emails
Conditions and logic
Limited quantity items
Availability dates
Participant limit
Wait list

Online Payments

Secure online payments
Offline (deferred) payment
Refunds
Coupon codes
Early bird and regular rates
Tax rules
Transaction reports

Abstract Submissions

Fast setup
Unlimited custom fields
Manage multiple deadlines
Custom confirmation emails
Abstract word limit
Authors can edit their submission
Collect Posters, Slides and more
Organize by acceptance status
Assign to sessions

Event Schedule

Accessible on mobile
Multi-day schedule
Session details
Parallel sessions
Presentations timeline

Organizer panel

Intuitive and fast
Unlimited organizers
Real time data
Search and filter
Pull data reports

Fourwaves Live (Hybrid/Virtual)

World's best virtual poster sessions
Integrated video conversations
Access to livestreams
Private messaging
Public event chat
Activity feed

Support

Live chat
Fast and friendly email support
24/7 help desk
Contextual in app help

Questions and answers

  • You are invoiced before the event. You can upgrade or add any option at any time.

  • You can pay by check, bank transfer or credit card.

  • Yes! Contact us if you want to pay by purchase order.

  • If you collect payments online, there is a 3% Fourwaves transaction fee.

    There are also payment processing fees, for example ~2.9% + $0.30 with Stripe.

    You can connect your own bank account via Fourwaves or use those of our partner universities to collect payments.