Virtual Poster Session Solution

The easiest way to host a poster session online to allow your attendees to learn, get feedback and connect with their peers. It's completely free for small events. No credit cards required.

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Why choose to host a virtual poster session on Fourwaves?

From your call for abstracts to the integrated live video conversation rooms for participants to present their research, Fourwaves got you covered. 

With the exception of our free option, all our plans include:

  • Unlimited abstracts and poster submissions (any format)
  • Unlimited number of presenters, reviewers, and attendees
  • Unique and immersive video experience: get rid of Zoom links poster rooms are created automatically for you

Praised by the best universities, research centers, and associations worldwide, Fourwaves is the most reliable platform available on the market.

Why choose to host a virtual poster session on Fourwaves?

Poster submissions on autopilot

Save time by letting your participants submit their poster presentations and stay in control with our intuitive and efficient interface.

  • Customize the submission form from scratch or use our built-in template
  • Collect abstracts, posters, powerpoint slides, video files, and more
  • Accept or reject presentations from your dashboard
  • Group presentations by sessions, topics, or presentation types
  • Connect and send email notifications to authors to update them on their submission status
Poster submissions on autopilot

Increase connections between participants.

Get your participants excited and prepared by giving them access to posters ahead of your virtual event. With Fourwaves, participants can:

  • Search and filter through the whole poster hall content
  • Discover the posters, figures, and other content ahead of the event and bookmark the ones they don’t want to miss
  • Upvote their favorite poster presentations
  • Explore the content through a beautiful full-screen interface
  • Ask questions to presenters to start the conversation
Increase connections between participants.

Make your virtual conference a success with enriching poster presentations.

Let authors present their work in real-time, get feedback from their peers, network and find potential collaborators during your event.

  • Interact through live video conversations
  • Browse through the submitted figures, powerpoint slides, zoom-in and out on posters
  • Ask questions through the live chat
  • Share their screen to point areas of interest on the poster
  • Manage poster judging
Make your virtual conference a success with enriching poster presentations.

Keep your poster session alive

At Fourwaves, we believe that interactions do not stop when your event is over. We ensure that all presentations remain accessible long after your virtual meeting.

  • Continue interacting on the presentations via the question and answer section
  • Watch the video recordings again
  • Stay in touch with the poster presenters via email or social media
  • Add and share your event’s highlights on the platform
  • Clone all your forms and content to get ready in minutes for your next edition
Keep your poster session alive
Included features

Custom submission form.

Posters, figures and slides.

Pre-recorded videos.

File uploads.

Multi-stage submissions.


Custom confirmation emails.

Public or private poster hall.

Filter by tracks, topics and more.

Bookmark your favorites.

Participant voting.

Group by session.

Unlimited posters and participants.

Integrated live video conversations.

Up to 360 participants per poster.

Live chat with reactions.

Questions and answers (Q&A).

Screen sharing.

Poster judging.

End-to-end encrypted video conversations.

Abstract book.

“We loved the interface for virtual poster presentations - it truly helped make our event interactive for participants and greatly facilitated sharing of research. ”

Nicole Perry
Columbia University Irving Medical Center

Questions and answers

  • No! Presenters can make the most out of the poster session and visit other posters, start conversations, and get notified when someone comes by their poster to discuss.

  • No, we made it super easy so that you have nothing to setup. Video conversations work through our integrated video conversation tools and rooms are created automatically.

    No need to create individual rooms or links for each poster. Participants never leave your event website for an optimal experience.

  • At Fourwaves, we prioritize quality before quantity. Hence, we decided to limit the poster video conversations to 8 participants. This limit does not apply to judges and presenters. We wanted to recreate those informal talks we have in front of poster boards at in-person conferences.

    On top of the 8 participants in video discussions, up to 350 participants can join in listening mode and interact via our embedded live-chat feature. 

  • You can host a poster session with Fourwaves by following these 5 easy steps.