Abstract Management Software for your event

Trusted by top organizations

Built to Streamline Academic and Scientific Events

Set Up In Minutes, Not Weeks

Save significant time by setting up submissions yourself in minutes through an intuitive interface.

Eliminate Manual Work

No more repetitive tasks and errors with a robust platform that facilitate the submission, peer-review and decision process.

Collaborate Efficiently

Eliminate spreadsheets and make everyone happy with a modern and easy to use interface that will delight everyone.

Flexible Forms, Total Control

Our highly flexible forms let you collect all speaker and author data without compromise. Capture all that's needed with custom fields, conditional logic, and multi-format uploads.

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Streamline Reviews and Decisions

Coordinate reviewers, track scores, and organize comments without the chaos. Assign submissions intelligently, make fair decisions and finalize acceptances faster than ever.

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Publish a Dynamic Event Agenda

Convert accepted submissions into a dynamic conference program with ease. Publish it online to ensure participants arrive prepared and fully engaged.

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Something for Everyone

No More Impossible Puzzles

Save precious time and work efficiently with tools specialized to academic conferences that piece together seamlessly and create synergies.

Build dynamic, customizable submission forms
Assign reviewers based on your criteria
Send acceptance notifications
Publish accepted abstracts
Effortlessly generate a polished program

Review Without the Hassle

Say goodbye to outdated interfaces and chasing deadlines. Fourwaves makes reviewing submissions simple and organized.

Focus on reviews, not admin work
Easily access your assigned submissions
Provide scores and feedback in an intuitive portal
Collaborate with team members seamlessly
Monitor review progress in real time

Submit Without the Stress

Submitting an abstract shouldn’t be a headache. Fourwaves makes the process fast, clear, and stress-free.

Easily submit abstracts in minutes
Upload multiple file formats (Word, PPT, PDF, etc.)
Track submission status with ease
Edit or update submissions effortlessly
Receive updates on submission status

Maximize Your Event Experience

Arrive well-prepared, attend the most valuable sessions, and engage with other participants to develop long-lasting collaborations.

Explore the complete event program
Build your personal event agenda
Engage with the most relevant particpants and speakers
Meet new collaborators
Share your favorite content with others

Abstract Management Software That Keeps You Organized

Fourwaves streamlines the abstract submission process with interconnected tools that keep you focused on delivering an impactful event.

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Single Source, Total Clarity

Access the latest data instantly and make decisions with confidence, without digging through external files.

For Events of Any Size

Run events smoothly, from 30 submissions to a 2,000-submission, multi-track peer-reviewed conference.

All-in-One Academic Solution

Go beyond submissions with tools for academic and scientific events that will create synergies.

Without Fourwaves

Data scattered in shared inboxes or spreadsheets
Manual and repetitive data entry
Confusing process for submitters
Chaotic reviewer coordination
Hard-to-build conference programs
Endless formatting of abstract booklets
Increased stress
Enormous waste of time

With Fourwaves

Centralized and up-to-date data
Automated workflows
Simple interface for submitters
Intuitive reviewer portal
Easy to generate event agendas
Auto-generated abstract booklet
Less stress and more teamwork
Increased efficiency and time saving

Highly Flexible Forms

Drag-and-drop custom fields or use existing ones to build a form that's perfectly tailored to your needs. Set deadlines, submission types, word limits and more.

Smart Form Logic

Dynamic forms adapt to responses, gathering precise data without overwhelming submitters.

Versatile File Uploads

Collect uniform abstracts, author details, and presentation materials. Download everything in one click.

Custom Email Notifications

Keep presenters informed with customizable mass emails for deadlines, decisions, and updates.

Reviewer Portal

Equip reviewers with an intuitive portal for scoring, feedback, and progress tracking.

Streamlined Decision Management

Easily manage submission statuses (accepted, rejected) with custom presentation types.

Author Autonomy

Authors update submissions independently, minimizing admin work and email exchanges.

Effortless Program Creation

Place accepted submissions into your program for attendees to browse online and build their personal schedule.

Custom Abstract Booklets

Download a custom .docx abstract booklet, formatted your way, with all abstracts, author index, and images.

See all testimonials

Fourwaves completely transformed our approach to managing proposals. Our review committee, 45 people strong, praised its simplicity and effectiveness. It was so seamless, our team wishes they could use it for grant submissions and award nominations too.

Abbie Gill

Conference Organizer, Virginia Tech

Fourwaves covered everything we needed from registration to abstract management, and the support was phenomenal. The platform helped make our event a great success, and we are very pleased with the experience.

Kristopher Warren

Research Project Manager, Boston Medical Center

The Fourwaves platform has centralized everything into one convenient location, both for organizers and attendees. Our team is able to efficiently review posters submitted by investigators and make them public to view on the day of the event.

Todd A. Barnash

Research Manager, College of Medicine, University of Florida

The platform is easy to use, reasonably priced and the support team is very helpful. We faced no technical challenges at all. Fourwaves is a pleasure to work with!

Randy Gollub

Professor, Harvard Medical School

The conference concluded with great success, leaving sponsors, collaborators, and attendees highly satisfied. Based on my experience, Fourwaves is an excellent platform. Your work is exceptional!

Shoupeng Liu

Outreach and Strategic Partnerships in Asia, AAAS

The team at Fourwaves has been incredibly responsive to all of our technical support needs. They always approached every situation with a solutions-oriented mindset, which made a big difference. It’s been a real pleasure working with them.

Jillian L. Delos Reyes

Program Director, Tulane University

The virtual event with the poster sessions went very well. Really well done, the platform is very useful and very well organized. The customer service is excellent.

Intissar Abbaoui

RSBO Coordinator, McGill

Fourwaves is a great interactive easy to use platform for small or large conferences. The team is prompt, friendly and very helpful.

Lani Hearn

Administration Officer, University of Queensland

Our undergraduate student research conference was tremendously successful. Fourwaves played a key role in our success. A terrific product.

Donna Thompson

Laboratory Technician, Mount Saint Vincent University

Fourwaves was the perfect platform for our event. It was exactly what we needed and within budget as well. Participants felt registration and submission of their abstracts was very easy without any complicated steps.

Julie Amato

University of Toronto

Our experience has been fantastic. Everyone reported a smooth experience from registrations, to submissions, and the event itself. We especially appreciated asynchronous engagements (upvoting, comments, etc). We are looking forward to next year’s event!

Lorrien Lake-Corral

Associate Professor, University of Maine

I appreciate the amazing support you and your team have given to this project. Thank you for your perseverance and for successfully executing the project within the tight timeframe we had!

Roger Goncalves

Associate Director, Science.org

Frequently Asked Questions

Highly flexible! Our form builder offers maximum freedom. Add any field, including short text, long text, multiple choice (dropdowns, checkboxes, etc.).

Collect submission titles, authors, abstracts, poster files, PowerPoint files, videos, images, and more with specific fields.

Use conditional logic to display fields based on submission types.

You can even edit your form after you’ve started collecting submissions.

Yes! Allow submitters to edit submissions, such as revising or uploading additional files (final papers, posters, PowerPoint files, etc.).

Yes, easily export abstracts to Excel or a formatted Word document with your preferred order or grouping, including an author index, for proceedings.

Export all submission files into a single folder, with individual folders for each submission.

Absolutely. Build forms with conditional logic to support diverse submission flows using our drag-and-drop editor.

You can have, for example, separate deadlines for posters and oral submissions.

Collect abstracts in a dedicated text field or via a custom template upload. Submitters can also upload supplementary materials like posters, slides, videos, images, and more.

Create a custom review form, add reviewers, and pair them with submissions using our assignment engine.

Keep track of assignments and make decisions easily. Learn more on our Peer Review page here.