November 2025 Product Update: Tracks Management and Improved User Table display

Complex, multi-track events can be a challenge to manage efficiently. To help you organize them more easily, we’re introducing Tracks Management.

We also introduced small but useful updates to how committee members are displayed throughout Fourwaves, including for reviewers, paving the way to future enhancements.

Tracks Management

Large events are sometimes organized by tracks. A “track” typically represents a theme or topic (eg. Machine Learning, Molecular Biology) and sometimes even a type of presentation.

Organizers of multi-track events need tools that make it easy to distribute responsibilities across track-specific sub-committees. This helps them delegate work efficiently while ensuring each committee member has the right level of access and only sees the submissions or sessions relevant to their track.

This is the reason why we developed the multi-track system in Fourwaves.

Benefits: Manage large, multi-track events with better control, transparency, and delegation. Each track can have its own reviewers, sessions, and chairs, giving sub-committees autonomy while keeping the overall event structure consistent.

How It Works

Define Tracks For Your Event

• Create one or more tracks from your event dashboard.
• Assign each track a name and color for clear identification. This color will color code sessions in your program.
• See the track chairs, reviewers, sessions, and submissions associated with each track.

Create Track-Specific Sub-Committees

Give the Track Chair role to users who manage submissions, reviews and sessions of specific tracks. Add them through the "Committee" section of your event and select the tracks they manage.

Track chairs will get the following permissions:

For submissions:

• View submissions only of their assigned tracks.
• Send emails.
• Edit submissions.
• Export data to Excel.

For peer-reviews:

• Assign their submissions to reviewers of their own track.
• Make decisions.
• Contact reviewers.
• Editing reviews.
• Export reviews to Excel.

For the program:

• View sessions of all tracks.
• Only edit those of their tracks.
• Edit the session's name, description, presentations and presentation times.

Collect Track Information For Submissions

Adding the Tracks field in your submission form allows submitters to select the most relevant track(s). You can specify whether submitters can select one or more tracks.

Define Reviewer Tracks of Expertise

If you use the Peer-Review Module, specify the tracks of expertise for each reviewer. Track chairs will only be able to assign submissions to reviewers of their track.

Assign Tracks to Sessions

Each session in your program can be associated with a track:

• Color-coding sessions, helping attendees quickly identify sessions by topic.
• Allows participants to filter sessions by track easily.

Availability

The track features are available in the Pro tier.

Manage Your Multi-Track Event Efficiently

Let us show you how Fourwaves will improve your organizing committee's efficiency.

Book a 15-min Demo

New User Table Display

Admins, event organizers and reviewers are now displayed in a table allowing new useful information to be displayed for each. This enhancement paves the way for future upgrades, like filters and bulk actions.

Benefit: This allows you to see important information for each user and sort them, for example to find reviewers with the highest workload.

Reviewers Table - Event Dashboard

The table now displays the:

• Associated tracks
• Number of assigned reviews
• Number of completed reviews
• Review progress (no assignments, not started, in progress or completed)

Reviewer Dashboard

The number of assigned and completed reviews are now displayed, giving more information at a glance.

Conclusion

These updates give you more control over how you manage multi-track events and streamline the reviewer management. With tracks management, you can delegate responsibilities and maintain a clear structure for large programs. The new user table display gives transparency on important data for example in how reviews are distributed and tracked.

Stay tuned for the next round of updates, we’re continuing to build tools that simplify the complex workflows of scientific event management.