Conference program

Trusted by top organizations

Ditch the spreadsheets and build your conference program with ease.

Build From Submitted Content

Avoid copy-paste errors: drag and drop submitted presentations directly and order them into your sessions with ease.

Last-Minute Changes? No Worries

Updates sync everywhere in real time, on your website, program, and event app.

Attendees Will Love It

Speaker bios, materials, clear sessions, and personal agendas help attendees plan their itineraries with ease.

Build Sessions Effortlessly

Build an eye-catching conference program in minutes, complete with sessions, nested presentations, tracks, rooms, livestream links, and more.

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Solve Conflicts & Contact Presenters

Detect scheduling conflicts and stay and send notifications to presenters, saving time and reducing errors.

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Update and Share Instantly

Make last-minute changes and ensure participants always have the most up-to-date version at hand.

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Delightful Experience for Everyone Involved

Effortless Conference Program Management

Turn accepted abstracts into a complete program, update it anytime, and share it instantly.

Drag and drop presentations within sessions
Auto-detect conflicts with built-in filters
Publish on your event website and mobile app
Export a professional, ready-to-print program booklet

My Presentation, All in One Place

Submit once and keep everything updated for a stress-free experience.

Update your bio and presentation details anytime
Upload slides, posters, videos, and supporting material
Receive alerts when your session changes or conflicts arise

Plan and Personalize My Experience

Find the sessions that matter most and access all the materials in one place.

Search by topic, track, or speaker name
Bookmark sessions to build your personal agenda
View speaker bios and presentation files
Download the full program for offline access

Without Fourwaves

Manual copy-pasting of data from external sources
Confusion with Excel file versions
Double-booking errors that cause headaches
Tedious to communicate with presenters
Incomplete session information
Last minute updates aren't synced in real time
A program that's difficult to navigate

With Fourwaves

User-friendly session builder using submitted data
One source of truth for your team
Conflict checker prevents scheduling issues
Easy to send emails to presenters
Interactive session data with nested presentations and precise timeline
Real time access to the latest program version
A detailed or compact grid view that's easy to browse

Drag & Drop Editor

Quickly create and modify sessions without spreadsheets.

Multi-Day & Parallel Sessions

From multi-day to parallel sessions, your program remains clearly presented.

Conflict Checker

Filter for double-booked speakers or overlapping sessions.

Communication Tools

Contact presenters of specific sessions effortlessly to keep them up to date.

Conference Booklet

Export a professional conference booklet in seconds.

Personalized Agenda

Attendees can create their personal schedule for an optimal event experience.

Color-Coded Tracks

Assign color-coded tracks to help attendees browse the program.

Search and Filters

Attendees can easily search and filter through a multi-day program.

Livestream Integration

Connect your preferred livestreaming platform for increased reach.

Session Recordings

Upload video recordings, so that participants can watch them directly through your program anytime.

Your Program, the Hub of Your Conference

The conference schedule connects every part of your event: submissions, speakers, and attendees. Fourwaves brings it all together to facilitate event planning.

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Flexible for Any Event

From focused workshops to large, multi-track conferences, Fourwaves adapts to your format and scale.

Integrated With the Entire Platform

Linked with submissions, reviews, ticketing, and your website to save time and cut workload.

Confidence From Start to Finish

Know your program is reliable, accurate, and ready, so you can focus on the big picture.

See all testimonials

The Fourwaves platform has centralized everything into one convenient location, both for organizers and attendees. Our team is able to efficiently review posters submitted by investigators and make them public to view on the day of the event.

Todd A. Barnash

Research Manager, College of Medicine, University of Florida

The platform is easy to use, reasonably priced and the support team is very helpful. We faced no technical challenges at all. Fourwaves is a pleasure to work with!

Randy Gollub

Professor, Harvard Medical School

The conference concluded with great success, leaving sponsors, collaborators, and attendees highly satisfied. Based on my experience, Fourwaves is an excellent platform. Your work is exceptional!

Shoupeng Liu

Outreach and Strategic Partnerships in Asia, AAAS

The team at Fourwaves has been incredibly responsive to all of our technical support needs. They always approached every situation with a solutions-oriented mindset, which made a big difference. It’s been a real pleasure working with them.

Jillian L. Delos Reyes

Program Director, Tulane University

The virtual event with the poster sessions went very well. Really well done, the platform is very useful and very well organized. The customer service is excellent.

Intissar Abbaoui

RSBO Coordinator, McGill

Fourwaves is a great interactive easy to use platform for small or large conferences. The team is prompt, friendly and very helpful.

Lani Hearn

Administration Officer, University of Queensland

Our undergraduate student research conference was tremendously successful. Fourwaves played a key role in our success. A terrific product.

Donna Thompson

Laboratory Technician, Mount Saint Vincent University

Fourwaves was the perfect platform for our event. It was exactly what we needed and within budget as well. Participants felt registration and submission of their abstracts was very easy without any complicated steps.

Julie Amato

University of Toronto

Our experience has been fantastic. Everyone reported a smooth experience from registrations, to submissions, and the event itself. We especially appreciated asynchronous engagements (upvoting, comments, etc). We are looking forward to next year’s event!

Lorrien Lake-Corral

Associate Professor, University of Maine

I appreciate the amazing support you and your team have given to this project. Thank you for your perseverance and for successfully executing the project within the tight timeframe we had!

Roger Goncalves

Associate Director, Science.org

Frequently Asked Questions (FAQ)

Our conflict checker automatically detects when presenters are double-booked so you can adjust accordingly.

Yes! Attendees can filter sessions, bookmark favorites, and create a personalized agenda.

Absolutely. Fourwaves lets you export a polished, structured booklet for easy distribution. It can be exported in Word of PDF. You can export just the abstracts, the program or both.

No problem! You can mark the presentation as withdrawn in seconds, and it will be tagged accordingly in the program. If you have time, you can also replace it with another presentation in the session.