May 15 2025
Best Paper for a Conference Poster: An Expert Guide for Academics
Academic conferences are an opportunity to present your research effectively and professionally. A well-crafted poster is key to communicating your fi...
May 09 2025
How to Publish Conference Proceedings: A Step-by-Step Guide for Academic Organizers
When Dr. Eliza Bennett concluded the final session of her first academic symposium, she felt a mix of relief and pride. The presentations had sparked ...
May 01 2025
How to Write Conference Proceedings After an Academic Event
Have you hosted or organized an academic conference and need best practices for writing conference proceedings? Fourwaves receives many emails from re...
April 25 2025
Can You Submit the Same Abstract to Multiple Conferences? Rules, Risks & Policies
Are you a researcher or research student wondering if you can submit the same abstract of a full paper to different conferences?
The short answer: it ...
April 18 2025
The Ultimate Guide to How to Organize an Academic Conference
Are you looking for tips on how to organize an academic conference? You’ve come to the right place with Fourwaves’ latest guide.
In every field of res...
April 16 2025
Poster vs Oral Presentations: A Comprehensive Guide for Conference Organizers
At every scientific conference or academic event, one key decision shapes how research is shared: selecting the appropriate presentation approach. For...
April 11 2025
How to Present a Poster at a Conference: A Step-by-Step Guide for Academics
You’ve spent months—maybe years—developing your research. Now it’s time to share it. Standing beside your academic poster at a conference is more than...
April 04 2025
Standard Poster Size for Academic Conferences: Specs, Layout and Submission Rules
Whether you're a seasoned researcher or unveiling your first findings, your academic poster is a key communication tool. But before diving into design...
March 28 2025
How to Review A Conference Paper: Your Complete, Get-Started Guide
Academic conferences play a crucial role in shaping the future of research, and a cornerstone of any high-quality conference is the peer re...
March 25 2025
Conference Sponsorship: How to Attract and Retain Academic Sponsors
Anyone who's organized an academic conference knows that the process is both rewarding and challenging. Securing engaging keynote speakers,...
March 21 2025
Conference Planning Timeline: Step-by-Step Guide for Academic Events
Organizing a successful academic event requires meticulous coordination and a comprehensive conference planning timeline.
Whether it's your first time...
March 18 2025
7 Steps to Get Sponsors for a Conference
How to Secure Sponsors for Your Academic Conference
Event planning is complex, involving marketing, abstract management, selecting keynote ...
March 14 2025
Best Event Registration Software: Top Picks for 2025
Selecting the best event registration software is essential for event planners and academic conference organizers. With the growing complexity of orga...
March 07 2025
Symposiums vs Workshops: How to Select the Best Academic Event
As an academic or scientist looking to organize an event for a university, organization or society, you may be asking yourself if you should host a sy...
February 28 2025
How to Host a Virtual Poster Session: Everything You Need to Know
As a conference organizer, you want to run an event that’s both engaging and accessible, whether it’s fully online or part of a hybrid format. A well-...
February 20 2025
Summit vs. Conference: Choosing the Right Academic Event Format
Academic events play a crucial role in sharing knowledge and driving innovation. When the right group of people gathers, the opportunities for collabo...
February 04 2025
Conference Proceedings vs Conference Papers: A Complete Guide for Academic Event Organizers
In academic research, conference papers vs conference proceedings are terms that are often used interchangeably. However, they refer to distinct stage...
January 29 2025
Seminar vs Conference: Key Differences for Academic Organizers
Organizing academic events is both a challenging and rewarding endeavor. From selecting compelling themes and speakers to handling logistics and atten...
January 28 2025
Fourwaves vs. Whova
Whova is a generic purpose event software. It offers a nice mobile app that is great for networking and sharing photos, but its corporate focus and co...
January 23 2025
Research Papers vs Abstracts vs Conference Papers: A Guide for Academics
Navigating the academic publishing world can be complex for budding researchers and students, especially since terms like “research papers,” “abstract...
January 21 2025
Fourwaves vs. Cvent: Tailored for Academic and Scientific Events
Overwhelmed by Complexity and Costs? Meet the Alternative That Works for You
Cvent is a widely known platform in the event management world, but its f...
January 15 2025
Panel Discussion Questions for Successful Events
Panel discussions are staples of academic and association events. They offer a dynamic platform to explore topics, share insights, and encourage dialo...
January 14 2025
Fourwaves vs. EasyChair: A Modern Solution for Academic Event Management
Tired of Outdated Tools? Enter the Future of Academic Event Management
EasyChair has long been a familiar name in academic event management, but its d...
January 08 2025
Fourwaves vs Ex Ordo: Which Academic Event Management Platform is Right for You?
Organizing academic events can be overwhelming—managing abstract submissions, peer reviews, registrations, and more, all while ensuring everything run...
November 22 2024
The Best Oxford Abstracts Alternative for Abstract Management and Peer Reviews
Oxford Abstracts is a popular platform for managing abstract submissions and peer reviews for conferences and academic events. However, the rapidly ev...
October 26 2024
Step-by-Step Guide to Organize a Virtual Conference in 2024
There are different things to consider when organizing a virtual conference compared to organizing an in-person event.
If you’re organizing your first...
October 19 2024
What are Conference Proceedings & Frequently Asked Questions
Conference proceedings are essential records of the research presented at academic conferences. They provide early access to insights, enabling collab...
October 12 2024
13 Virtual Conference Best Practices for 2024
In today's digitally-transformed world, virtual conferences have gained significant popularity within scientific communities. They allow global attend...
October 03 2024
The Importance of Blind Review and Multiple Review Processes in Association Abstract Management
In the world of academic conferences and scholarly associations, the peer review process is a critical step that determines the quality and diversity ...
September 05 2024
Virtual Event Planning: The Ultimate Guide
Planning and Hosting Engaging Virtual Events for Researchers
Ask any researcher, and they’ll tell you virtual events often lack the high-quality disc...
August 30 2024
Mastering the Art of Writing an Effective Conference Abstract
Conference abstracts are crucial in the world of academic research and professional health associations. They serve as the gateway to presenting your ...
August 27 2024
How to Write an Abstract for a Conference
Master the Art of Writing Conference Abstracts
Scientific conferences are vital platforms for sharing your work with peers, receiving valuable feedbac...
August 15 2024
How to Write an Abstract For a Poster Presentation Application
Attending a conference is a great achievement for a young researcher. Besides presenting your research to your peers, networking with researchers of o...
August 11 2024
Academic Conference Session Titles that Attract Attendees
Most conferences offer many different sessions, and sometimes they take place concurrently. Because conference goers can only attend one session at a ...
July 02 2024
What to Wear to a Scientific Conference
Presenting new research, discovering innovative ideas, and fostering collaborations are pivotal aspects of attending scientific conferences.
While ac...
June 29 2024
19 Practical Networking Tips for Your Next Conference
Academic conferences provide multiple opportunities for researchers. They are a chance to learn about new work being done in your field, they offer a ...
June 20 2024
5 Essential Conference Apps for Your Event
In today’s digital age, the success of any conference hinges not just on the content and speakers but also on the integration of technology that enric...
June 19 2024
Your Guide to Conference Peer Review Process
The Importance of Peer Review in Scientific Conferences
Research conferences are pivotal platforms for the scientific community to share groundbreakin...
May 19 2024
Top 10 Academic Podcasts to Listen to in 2024
Have any podcasts suggestions? Send me an email to matt@fourwaves.com.
Podcasts are a convenient, portable, and easily-accessed way to ingest informat...
May 17 2024
The Best Conference Announcements Sites for 2024
There are a lot of things to keep track of when you’re organizing an academic conference, and with so much to do, promoting your event can sometimes t...
May 10 2024
Breakout Session Guide for Academic & Scientific Events
Breakout sessions are fun, engaging, and valuable elements of academic conferences. Conferences can be long, and I don’t know about you, but after sit...
April 28 2024
How to Write a Speaker Bio for a Conference (with Examples)
Author bios, or speaker bios, can be used for a variety of purposes. They can be included as part of your application to present at a conference (chec...
March 12 2024
How to Choose the Best Format for Your Conference
In the academic and scientific communities, conferences are critical platforms for presenting research, fostering collaboration, and building professi...
March 10 2024
The Difference Between a Symposium and a Conference
Conference or Symposium: What’s the Difference?
When organizing an academic event, choosing the right term to describe it—conference, symposium, or so...
March 09 2024
How to Write a Convincing Letter of Support for a Grant
A well-written letter of support goes a long way toward convincing funding agencies that a research proposal is worth taking a chance on.
Applying f...
February 06 2024
How to Create a Conference Program in 5 Easy Steps
A good conference program should be visually pleasing and easy to browse while remaining coherent to the focus of the event. If you’re new to conferen...
February 01 2024
Top 11 Apps for Researchers in 2024
The evolution of new technologies has caused a digital transformation in almost every industry and field of interest, including academia. Technology h...
January 30 2024
Inkscape Tutorial: How to Make a Scientific Poster
Designing an effective poster for a conference can be a challenging task, as it requires capturing the attention of attendees while conveying key scie...
January 18 2024
8 Challenges Faced by Researchers (and Tips to Help)
Being a researcher is a rewarding career for many reasons: You get to explore new ideas, work with cutting-edge technology, learn about the world, and...
November 09 2023
Top 5 Virtual Conference Tools Every Event Organizer Should Know
You’ve always used your current virtual conference tool, but lately, you wonder if there’s a better option.
Maybe it’s the attendees lamenting about t...
October 25 2023
Conference Marketing: A Complete Guide For Academic Events
Academic conferences are vital for knowledge dissemination, networking, and fostering collaboration among researchers. However, hosting a successful a...
October 17 2023
Best Easychair Alternatives for Conference Management
Organizing a successful conference involves meticulous planning, efficient communication, and streamlined management processes. While the EasyChair co...
October 17 2023
Ultimate Guide to Event Sponsorships for Academic Events
You’ve created several sponsorship packages, and you want to approach as many organizations as possible to support your highly anticipated academic ev...
October 11 2023
42 Ideas to Increase Virtual Event Engagement
Attendee engagement is one of the main preoccupations for online events as the networking part can easily be lacking. To craft an amazing virtual even...
October 04 2023
28 Best Event Planning Tips for a Flawless Event
In the world of event planning, success hinges on the delicate art of turning visions into realities. The ability to orchestrate seamless experiences,...
September 26 2023
Hybrid Conference Guide: 10 Tips for a Seamless Event
The evolution of scientific conferences over the past five years has been remarkable. From packed auditoriums to virtual meetings and webinars, the ac...
September 21 2023
8 Best Virtual Event Platforms for Scientific Conferences
Organizing a virtual event is no easy feat.
No matter your level of experience and skills, you’ll need a virtual event platform to help you out.
The o...
August 07 2023
How to Plan a Successful Scientific Conference
In today's rapidly evolving scientific landscape, conferences play a crucial role in sharing knowledge, forging collaborations, and pushing the fronti...
May 04 2023
Should Conference Papers be Peer Reviewed?
Scientific conferences and symposiums provide an invaluable platform for researchers to share their findings and exchange ideas with others in their f...
April 18 2023
How to Make a Successful Scientific Poster
Good science goes nowhere if it’s not communicated well.
Poster sessions at scientific conferences are a hub for knowledge dissemination and research ...
March 08 2023
How to Choose Reviewers for a Scientific Conference
Conferences are an essential part of the scientific community, providing a platform for researchers to share their latest findings and network with co...
February 01 2023
How to Present Your Research (Guidelines and Tips)
Presenting at a conference can be stressful, but can lead to many opportunities, which is why coming prepared is super beneficia...
December 07 2022
Abstract vs. Introduction: What is the actual difference?
If you’ve never written a research paper, the number of boxes to check to complete it can be intimidating. Even if it’s not your first rode...
November 16 2022
Storytelling in Science: Why it matters and how to improve your skills
Storytelling is a powerful technique that can be used when speaking at a scientific conference.
Stories are powerful.
H...
October 05 2022
10 Abstract Management Tips for a Conference
Collecting abstracts can be daunting, especially if it’s your first time. Even for small conferences, managing abstract submissions takes a high level...
September 26 2022
5 Virtual Poster Session Software Options
Poster sessions are an important part of most academic and scientific conferences. They allow students and researchers to present their work, get feed...
September 08 2022
How Much to Charge for an Academic Conference (with template)
With prices rising on everything from transportation to food to manufactured goods and with the new event format, many event organizers are rethinking...
August 03 2022
9 Proven Ways to Promote a Conference
The way you promote your conference can be the difference between a successful, well-attended event and a conference filled with empty seats.
Conferen...
June 24 2022
5 Steps to Build a Conference Website
Your conference website is the first place visited by potential attendees, presenters, keynotes and sponsors, so it’s important that it’s built though...
June 23 2022
Conference Paper Format and Style Guidelines
There are many different ways to write a conference paper. Most journals have their own requirements around specific length, document type, and the fo...
June 16 2022
Panel Discussions: What Are They and How to Organize One
Panel discussions are a dynamic and interactive way to explore a specific topic, bringing together a group of people with different perspectives to sh...
May 24 2022
How to Prepare for an Academic Conference - 8 Essentials
Academic conferences are a great networking opportunity for scientific researchers, students, and professors alike. These events bring together a grou...
May 06 2022
The 10 Academic Blogs You Should Follow in 2024
Academic blogs are a great source of information for researchers, professors, students or anyone interested in keeping up-to-date with new advances in...
May 04 2022
The Best Conference Budget Template (& Planning Tips)
While there are many definitions of success when it comes to planning and executing an academic conference, adhering to a predetermined budget is part...
May 02 2022
The 6 Conference Organizing Committee Roles and Tasks
An active, committed organizing committee is at the core of every successful academic conference.
Members of the committee act as ambassadors of the ...
April 27 2022
Your Call for Papers Template (with Tips)
So, you’re organizing an academic conference or a symposium. You’ve selected the conference date, you have your organizing committee in place, and you...
April 27 2022
Single-Blind Vs. Double-Blind Peer Review - Simple Guide
While the first scientific journal was launched in 1665, the peer review process began in the 1970s and is often considered to be at the core of the s...
March 15 2022
Conference Planning Checklist for 2024
Most researchers will organize at least one conference during their career, and sometimes many. Successfully orchestrating the meetup of hundreds of r...
February 15 2022
Welcome Speech for a Scientific Conference: Examples & Tips
Having a well written welcome speech that you’re confident about goes a long way in overcoming public speaking nervousness.
A great welcome speech set...
December 09 2021
Should You Host a Virtual Poster Session with Zoom?
In-person poster sessions are coveted moments in conferences.
The buzzing ambiance, the finger food, and beer as well as the serendipitous encounters ...
December 03 2021
Virtual Poster Presentation Guidelines: Template & Tips
In academic conferences, poster presentations are super important. They help participants gain experience in communicating their research, share their...
November 18 2021
15 Best Tips for Presenting at a Conference
Presenting at a conference is an important part of a researcher’s life: it allows you to share all the work you’ve been doing for months or years.
At ...
February 02 2021
Here are some tips for organizing your virtual or hybrid event
Virtual events raise a lot of questions. Here are some frequently asked questions that we receive and some possible solutions, which could help you.
H...
